Standard Operation Procedure (SoP)

Material Flow | Krishna Prasadam

![KRISHNA PRASADAM MATERIAL FLOW PROCESS

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A. Step By Step Process

A.1 Stock Entry- for entering Prasadam Stock in System

• Stock Entry Type: Material Receipt
• Cost Center: Krishnamrita – HKMV
• Target Warehouse: Krishna Prasadam WH
• Note: Stores Person to enter Production cost value per unit (based on UOM)

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B. Transfer of Stock from Krishna Prasadam WH to:

• Krishnamrita
• FOC issue (OFRT/FOLK) directly from Krishnamrita
• Krishna Prasadam POS
• Sale to Annakoot/Brajras

B.1 Stock issue to Krishnamrita (for Devotees and Guests)

• Stock Entry Type: Material Issue
• Cost Center: Krishnamrita Kitchen
• Source Warehouse: Krishna Prasadam WH

B.2 Sweet transfer to Online Fundraising Team or FOLK, directly from Krishnamrita

• Stock Entry Type: Material Issue
• Source Warehouse: Krishna Prasadam WH
• Cost Center: Sadhika/FOLK/Fund Raising

B.3 Prasadam transfer to ‘Krishna Prasadam POS’

• Stock Entry Type: Material Transfer
• Source Warehouse: Krishna Prasadam WH
• Target Warehouse: Krishna Prasadam POS
• Cost Center: Krishna Prasadam Counter – HKMV
• Approval workflow: Personnel at KPC to check the physical quantity received, after reconciling- Accept the material in ‘Krishna Prasadam POS’ warehouse.

B.4 Transfer of sweets to Annakoot and Brajras-

• Stores person to keep following record for each transfer to Annakoot/Brajras & share the same with Finance team:

Date of receiving Order	Order Received From (Annakoot/Brajras)	Order fulfilled on (Date)	Item Name	Quantity	Sale Price (per unit)	Amount (Rs.)	Order received from (name of person)	Sweets Handed over to (name of person)

B.5 Finance team shall make Sales Invoice, where:

• Cost Center: Krishnamrita Kitchen - HKMV
• Source Warehouse: Krishna Prasadam WH
• Default Sales Income Account: 6-04-00-004 - Receipts from Food Distribution Program – HKMV
• Check mark: ‘Update Stock’

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C. Treatment at Krishna Prasadam Counter POS

C.0 There can be these five types of material movements from POS Counter, as follows:

• POS Sales- As usual
• FOC Sales- Using KP FOC Form
• Wastage- Using KP FOC Form
• Return to Warehouse (Krishna Prasadam WH)
• Sale Invoice (B2B Sales)

C.1 POS Sales

• POS Sales to be done as usual
• POS can be used only for Walk-in Sales.
• However, where Customer like Akshayapatra requires separate Sale Invoice, sale to be done through ‘Sale Invoice’, not through ‘POS’
• (Process for issuing Sales invoice is mentioned separately in point ‘e’ below)

C.2 FOC Sales (to Sadhika devotees, FOLK devotees, Krishna Life devotees, HR department, Fund raising devotees etc.)

• KP FOC Form is to be used, with following details:
  • Remark is mandatory field:
    • Mention name of person taking the Prasadam;
    • in case of Wastage- mention such as- ‘Wastage & Handed over to (name of person)/Discarded from counter’
  • Cost Center and Location shall be auto captured by ERP from the devotee name, however the counter person is required to verify them, and need to change if required.

C.3 Illustrative list of devotees with respective cost centers and locations:

Devotee Name	Cost Center	Location
Acharya Nishtha Dasa	BIODIVERSITY PARK - HKMV	VRN
Achintya Gauranga Dasa	HARINAM DISTRIBUTION - VCMT	VRN
Vishnupriya Devi Dasi	SAMSKRITI - HKMV	VRN
Tarun Govind Das	ONLINE FUNDRAISING - HKMV	VRN
Subal Shyam Das	YOGA FOR HAPPINESS - HKMV	VRN
Satya Raj Das	YOGA FOR HAPPINESS - HKMV	NOI
Sada Nandini Devi Dasi	KRISHNA LIFE - HKMV	VRN
Pitavarna Chaitanya Das	YOGA FOR HAPPINESS - HKMV	NOI
Pandava Sakha Dasa	YOGA FOR HAPPINESS - HKMV	NOI
Janaka Dasa	KRISHNA LIFE - HKMV	VRN
Haridwar Das	KRISHNAMRITA KITCHEN - HKMV	VRN
Chitradevi Dasi	SADHIKA - HKMV	VRN
Bhurijana Das	YOGA FOR HAPPINESS - HKMV	NOI
Bhanupriya Devi Dasi	SAMSKRITI - HKMV	VRN
Anupam Krishna Dasa	ONLINE FUNDRAISING - HKMV	GGN
Anirudh Balram Das	YOGA FOR HAPPINESS - HKMV	VRN
Angad Dasa	DEITY DEPARTMENT - VCMT	VRN

C.4 Wastage

• KP FOC form is to be used to reduce stock from counter.
• In ‘FOC Devotee Email’, select Haridwar Prabhu’s email
• And in CC- select Shishupal Ji’s email
• Notification shall go to both Haridwar Prabhu and Shishupal Ji, thus they can be aware of any wastages happening on counter.

C.5 Transfer Back to ‘Krishna Prasadam WH’

• In case of broken sweets, they may need to be transferred to the main Warehouse ‘Krishna Prasadam WH’, for reuse in production of Prasadam.
• This needs to be done through ‘Material Transfer’, with following details:
  • Stock Entry Type: Material Transfer
  • Source Warehouse: Krishna Prasadam POS
  • Target Warehouse: Krishna Prasadam WH
  • Cost Center: Krishna Prasadam Counter
• Approval Workflow: Stores person to check the quantity of Prasadam received physically in stores and reconcile it with the ‘Material Transfer Entry’ received from Krishna Prasadam POS > & once reconciled- accept the transfer entry

C.6 B2B Sales, where invoice is required to be issued (eg.- Sale to Akshayapatra)

• POS Counter person to make the Sale invoice with following details:
  • Cost Center: Krishna Prasadam Counter - HKMV
  • Source Warehouse: Krishna Prasadam POS
  • Default Sales Income Account: 6-04-00-004 - Receipts from Food Distribution Program – HKMV
  • Tick: Update Stock